Workspace roles and permissions

As you add members to your Workspace, you can control who can access sensitive controls like billing details, or take important actions like publishing the website.

Workspace-level roles and permissions

Note: Workspace-level permissions are available on the Core, Growth, Freelancer, Agency, and Enterprise Workspace plans.

At the Workspace level, you can invite and set teammates as owners, admins, members, guests, and commenters with varying levels of permissions for each. Let’s walk through each of the roles and how you can set and modify them.

Workspace owner role

Owners can:

• Edit the Workspace plan and settings
• Add, update, or remove the credit card on file
• Update invoicing settings
• Download invoices
• Access all sites within a Workspace
• Invite and remove members from the Workspace
• Manage member permissions
• Configure integrations
• Update Workspace templates
• Request transfer of Workspace ownership to an admin
• Delete the Workspace
• Edit sites in edit mode
• Create, view, and resolve comments
• Install and uninstall Apps
• Manage in-development Apps (e.g., create new Apps, edit App metadata, etc.)

Workspace admin role

Admins can:

• Edit the Workspace plan and settings
• Add, update, or remove the credit card on file
• Update invoicing settings
• Download invoices
• Access all sites within a Workspace
• Invite and remove members from the Workspace (excluding removal of the owner)
• Manage member permissions
• Configure integrations
• Update Workspace templates
• Edit sites in edit mode
• Create, view, and resolve comments
• Install and uninstall Apps

Workspace member role

Members can:

• Download invoices
• Access all sites to which they have access
• Configure integrations
• Update Workspace templates
• Edit sites in edit mode‍
• Create, view, and resolve comments
• Install and uninstall Apps

Note: Members cannot access the Team page in a Workspace.

Workspace guest role

Guests can:

• Access all sites to which they have access
• Configure integrations
• Update Workspace templates
• Edit sites in edit mode
• Create, view, and resolve comments
• Install and uninstall Apps

Learn more about the Agency or Freelancer guest role.

Reviewer role

Reviewers can:

• Access all sites to which they have access
• Create, view, and resolve comments
• Preview sites
• Approve branches made by any user

Set or modify Workspace roles

When you invite a new member to your Workspace, you can select their Workspace role, site role, and publishing permissions prior to sending the invite.

You can also modify your members’ roles in Workspace settings > Team tab.

Learn more about how to invite team members to your Workspace.

Site-level roles and permissions

On a site-by-site level, you can control which members can publish sites or take administrative actions like deleting or transferring sites out of your Workspace. Learn how to set or modify site-level roles and permissions.

By default, all Workspace members (except those with a reviewer role) are able to design and publish sites in your Workspace, and Workspace owners and admins can take administrative actions for all sites.

Site manager role

Members with a site manager role can:

• Transfer the site out of the Workspace
• Archive the site
• Manage and view billing information
• Purchase a Site plan for the site
• Open the site in and design in the Designer
• Create new classes and components
• Modify existing classes and components
• Publish changes to the live site
• Create and merge page branches
• Access build mode
• Share, install, and manage Libraries
• Use Library components and variables
• Install and uninstall Apps
• Approve, request, and cancel reviews
• Generate read-only links

Designer role

Members with a designer role can:

• Open the site in and design in the Designer
• Create new classes
• Modify existing classes and components
• Make changes to the site and publish single items in CMS Collections
• Publish the entire site only when you toggle Can publish “on”
• Create and merge page branches
• Access build mode
• Share, install, and manage Libraries
• Use Library components and variables
• Install and uninstall Apps
• Approve, request, and cancel reviews
• Share a read-only link after it is generated by a Site manager

Limited designer role

Note: The limited designer role is only available to Webflow Enterprise customers and Enterprise Partners.

Members with a limited designer role can:

• Open the site in and design in the Designer
• Create new classes
• Modify classes they create, but cannot modify existing classes, components, or variables
• Make changes to the site and publish single items in CMS Collections, but cannot publish the entire site
• Create and merge page branches
• Access build mode
• Use components and variables from shared Libraries
• Install and uninstall Apps
• Approve, request, and cancel reviews
• Share a read-only link after it is generated by a Site manager

Because members with this role can create new classes, that functionality extends to creating new combo classes from existing global classes, too.

Members with the limited designer role can override individual global class’s inherited values (e.g., individual “hero-section” and “grid” class values) in a new combo class. However, the overridden values in the combo class won’t affect the original values of the individual global classes.

Note: Members with a limited designer role cannot modify variables.

Designer (needs approval) role

Members with the designer (needs approval) role can:

• Make edits on branches
• Create, view, and resolve comments
• Preview sites
• Request reviews and cancel their own review requests
• Merge branches (their own or another teammate’s branch) with approval
• Share a read-only link after it is generated by a Site manager

Marketer role

Members with the marketer role can:

• Create and edit pages from static page templates
• Add components to page slots
• Edit component property values
• Request reviews
• Cancel their own review requests
• Share a read-only link after it is generated by a Site manager

Content editor role

Members with a content editor role can:

• Open the site in edit mode or the Editor
• Edit text, links and images (excluding background images) and manage site assets and alt text
• Edit content on components with component properties
• Add, edit, and publish new Collection items in the Collections panel
• Add, edit, and publish new Ecommerce products, categories, and discounts
• Modify page settings (i.e., set page password protection, edit SEO title and meta description, and edit Open Graph settings)
• View and download form submissions in Site settings
• Publish the entire site only when you toggle Can publish “on”
• Create and update page branches, and edit content on page branches
• View the Site Activity log
• Create, view, and resolve comments
• Install and uninstall Apps
• Request reviews
• Cancel their own review requests
• Share a read-only link after it is generated by a Site manager

Note: Some of the above functionality may not be available for teammates working in the Editor (rather than in edit mode). Learn more about Editor permissions.

Note: Members with the content editor role won’t be able to access site backups.

Reviewer role

Members with the reviewer role can:

• Create, view, and resolve comments
• Preview sites
• Approve reviews
• Share a read-only link after it is generated by a Site manager

Note: Members with the reviewer role are restricted to existing comment limitations. That is, they won’t be able to comment on components, Collection items in the CMS panel, or elements that are only visible through custom code or animations. Learn more about comments.

Set or modify site-level roles and permissions

Site managers and Workspace admins on Core, Freelancer, Growth, Agency, and Enterprise Workspace plans can set or modify site-level roles for teammates and guests. Site managers and Workspace admins on Agency, Growth, and Enterprise Workspace plans can set publishing permissions for teammates and guests.

Edit site-level roles and permissions for teammates and guests

To edit site-level permissions for teammates and guests in your Workspace, and control who can publish the entire website:

1. Go to Site settings for the site whose members you want to manage
2. Go to Team tab > Site access

In this section, you’ll find a list of all Workspace members as well as their respective site roles. Here, you can update roles and toggle the Can publish permission for other site members and guests.

If you’ve restricted any team members from publishing, they’ll still be able to publish individual CMS items that don’t impact any in-progress designs. However, they will not be able to publish the whole site at once, which can safeguard against accidentally pushing in-progress work to the live site.

Note: The Can publish toggle is locked for members with the site manager, limited designer, and reviewer roles.