Site-specific access

With site-specific access, Workspace admins and owners can control which sites team members have access to within their Workspace(s). This gives you additional supervision over site access, especially for freelancers, contractors, comment-only collaborators, or Workspace guests. Additionally, agency owners can use site-specific access to limit the sites available in a teammate’s Workspace — thereby reducing distractions or protecting sensitive sites.

Note: The site-specific access feature is only available to Enterprise, Agency, or Freelancer Workspace plans.

In this lesson, you’ll learn:

1. How to set site access on newly-created sites
2. How to edit site access for an individual site
3. How to bulk edit site access for multiple sites
4. How to set site access for newly-invited team members
5. How to add a team member to a site and set their site access permissions

How to set site access for newly-invited team members

When you invite a team member to your Workspace, you can give them access to select sites.

1. Complete steps 1-4 in the invite instructions
2. Click Add to sites
3. Choose which sites to add them to from the Add to sites dropdown
4. Click Review
5. Click Invite

The team member will have access to any sites you select, as well as all sites that are available to everyone in the Workspace.

How to set site access on newly-created sites

You can set site access for sites when you initially create them:

1. Go to your Dashboard
2. Click New site
3. Choose a blank site or template
4. Name your site
5. Set site access (i.e., “Only Workspace admins and people added can view” or “Everyone in the Workspace can view”)
6. Click Create site

Note: If you set site access to “Only Workspace admins and people added can view,” you can add team members to the site by following these instructions.

How to edit site access for an individual site

To edit site access for a site in your Workspace:

1. Go to Site settings > Site access > Site access for the site for which you want to edit site access
2. Set the site access from the dropdown (i.e., “Only Workspace admins and people added can view” or “Everyone in the Workspace can view”)

Note: If you set site access to “Only Workspace admins and people added can view,” you can add team members to the site by following these instructions.

How to add a team member to a site and set their site access permissions

If you want to allow a team member to access a site with restricted access:

1. Go to Site settings > Site access > Site access for the site for which you want to add a team member
2. Click Add people
3. Choose a team member from the Team dropdown
4. Set a Site role and publishing permissions as needed
5. Click Save

How to bulk edit site access for multiple sites

You can bulk set site access for every site in your Workspace:

1. Go to Workspace settings > General > Site access overview
2. Click Update all sites
3. Set the site access for every site in your Workspace (i.e., “Only Workspace admins and people added can view” or “Everyone in the Workspace can view”)
4. Click Save

Note: The bulk site access update only applies to existing sites in your Workspace.

Notes about site-specific access

If a team member doesn’t have access to a site, they cannot:

• Be @mentioned in a comment
• Be added to the site’s Creator Credits
• View a folder if they don’t have access to any of the sites in that folder
• Install Apps on sites to which they don’t have access
• Transfer site plans between sites to which they don’t have access