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Invite guest editors

Invite guest editors to edit site content in the Webflow Editor.

Note: We’re transitioning to Workspaces, and this lesson has been updated to reflect that change. Visit the Workspaces blog post to read more about these updates and changes. 
If your account hasn’t yet switched over to Workspaces, please visit our legacy lesson about content collaborators. You can also learn how to check if your account is on Workspaces.
This video features an old UI. Updated version coming soon!

Workspace plans let you share design and editing controls with members of your Workspace to collaborate more efficiently. But, at times, you may need to collaborate with people outside of your Workspace, like clients or store owners. With a CMS, Business, or Ecommerce site plan, you can invite guest editors to collaborate on site content (e.g., text, links, images, products, and CMS content) or change page settings in the Webflow Editor. 

If you’re on a Core, Growth, or Enterprise plan, all members of your Workspace can access the Editor on any website within your Workspace. If you’d like to collaborate with people who aren’t part of your Workspace, you can add them to your site as guest editors. 

If you add a CMS site plan or Standard Ecommerce site plan to a site within your Workspace, you can invite up to 3 guest editors to your site. 

If you add a Business site plan or Ecommerce Plus or Advanced site plan to a site within your Workspace, you can invite up to 10 guest editors to your site. Additional guest editors may be added to any Business site plan or Ecommerce Plus or Advanced site plan for $6 per month, per person.

In this lesson, you’ll learn:

  1. How to add a guest editor to a site
  2. How to create a guest editor account

How to add a guest editor to a site

You can add guest editors to a site from within the Designer or from Site settings > Members tab.

To add a guest editor from the Designer: 

  1. Click the “share” icon in the top toolbar
  2. Click Invite guest editors – this will redirect you to Site settings > Members tab
  3. Click Add guest editor
  4. Enter the guest editor’s email address in the email field 
  5. If you’re on a Growth Workspace, choose the guest editor’s role from the dropdown (e.g., Can edit or Can edit & publish
  6. Click Send invite
The “share” button highlighted in the Webflow Designer. 
The “share project” modal window in the Designer provides the option to share a read-only link and invite guest editors. 

To add a guest editor from your Site settings

  1. Go to Site settings > Members tab
  2. Click Add guest editor
  3. Enter the guest editor’s email address in the email field 
  4. If you’re on a Growth Workspace, choose the guest editor’s role from the dropdown (e.g., Can edit or Can edit & publish
  5. Click Send invite
The “Add guest editor” modal window asks for the guest editor’s email and role.

Your new guest editor will need to accept the invitation using the link they receive in the confirmation email.

The guest editor invitation email that is sent when whitelabeling is not enabled on the site that the guest editor has been invited to edit. 
Important: If you’ve enabled whitelabeling on your site (i.e., replaced the Webflow logo in the Editor), then your guest editors will not receive an email invitation from Webflow. Instead, you’ll need to provide them with a direct link to edit your site. Learn more about whitelabeling and Editor branding
The guest editor invite link that is generated when whitelabeling is enabled on the site that the guest editor has been invited to edit.

How to create a guest editor account

After following the invitation link in the confirmation email, your guest editor will need to create a guest editor account by setting up a username and password. They will use this account to log in to your site as a guest editor. Guest editor accounts are separate from any other Webflow account(s) your guest editor(s) may have. Site owners cannot create guest editor accounts.

Note: Passwords must be a minimum of 10 characters and should include 1 uppercase letter, 1 lowercase letter, and 1 number, at minimum.

Guest editors can access the Editor by adding “?edit” to the end of the site’s URL (e.g., www.your-site.com/?edit). Then, they can log in and access the Editor by clicking Edit site.

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