Key takeaways

Roles & permissions

When your team grows, giving everyone the right level of access becomes critical. In Webflow, roles help you define what each teammate can do — across your Workspace and individual sites.

• Workspace roles control who can access your Workspace and what they can do across all sites, like inviting teammates or managing billing.
  
• Site roles define what each person can do on a specific site, like designing, building, or editing content.
  
• Enterprise custom roles let you fine-tune permissions based on real responsibilities so each teammate has exactly what they need.
  

Here’s a look at how a real-world Webflow team might be set up. This example shows different teammates, the roles they have, and what they can do in Webflow, so you can start thinking about how your own team might collaborate.

Every team is different, and Webflow’s role system is flexible, so you can adapt access to match your team’s unique responsibilities.

Plus, every team member can work in the mode that makes the most sense for them:

• Designers can create layouts and components in Design mode — even in branches.
• Marketers can build and update landing pages using Build mode.
• Content editors can jump in with Edit mode to fine-tune copy and CMS content.
• And anyone can leave Comments directly on the canvas to give feedback or request changes — no extra tools needed.

Page branching & approvals

Roles help control who can access your site, but branching and approvals help control what gets published.

With page branching, teammates can safely explore design changes or content edits in a separate copy of a page, without affecting the live site. When the work is ready, they can stage the branch to preview it in context, and request review for feedback and approval before it’s merged.

This gives your team a clear, safe workflow to test updates, collaborate in parallel, and prevent unapproved changes from going live.

Of course, there's even more to working with your team in Webflow. In the next section, we’ll explore how staging and publishing workflows bring everything together when it’s time to push your changes live.

Additional resources

Check out additional resources related to lessons in this section.

• Add or remove seats and manage members
• Roles and permissions overview
• Agency or Freelancer guest role
• Collaborate on your site in Webflow
• Create and manage custom roles‍
• Page branching‍
• Design approvals

Practice activity: Explore roles in your Workspace

It’s time to put your knowledge into action! Practicing what you’ve learned is the best way to reinforce your skills, build confidence, and understand how Webflow works.

In this activity, you’ll explore how different roles collaborate in Webflow by making updates, leaving feedback, and working safely in branches without publishing live changes.

Instructions 

STEP 1: Open a site - In your Webflow Dashboard, open any site in your workspace. If you don’t have a site, you can click + New site and quickly create a new, blank site for this activity.

STEP 2: Create a page branch (if you have Designer access) from your pages panel to work safely without impacting the live site.

No Designer access? No problem! Just skip the branch and try editing content or leaving comments in Edit mode instead.

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STEP 3: Edit content - Make a small content change on your branch (or directly on the main page if you don’t have design access). You can try something like editing a paragraph or swapping out an image.

STEP 4: Leave a comment - Leave a comment on the content you updated or want feedback on.

(Optional) STEP 5: Request a review - Invite a teammate to check out your comment or approve your branch.

Keep going

Feeling confident? Here’s what you can do next:

• Consider team roles - Based on what you learned in the activity above, consider if you think you and your teammates have the roles you need to collaborate successfully in Webflow. If not, who should you work with to explore other options?

Ready to learn more? In this next course, you'll learn about working with the Webflow CMS. Click Complete & continue in the Course progress box on the right to move on.