Once you’ve created a Collection, you can go back and edit collection items, fields, and other settings—even after the project has been published.
Note: We're transitioning to Workspaces, and this lesson has been updated to reflect that change. Visit the Workspaces blog post to read more about these updates and changes.
Once you’ve created a Collection, you can go back and edit Collection items, fields, and other settings — even after the project has been published.
In this lesson you’ll learn:
To access the Collection settings, open a Collection in the CMS and click on Settings. You can also click on the settings icon next to the Collection in the Collection Panel.
The singular and plural versions of the collection name can be edited at any time after a Collection has been created.
You can add, edit, or remove any fields in your Collection. In each field you can modify the label and help text. Customizing the help text can make it clear to Collaborators what each field is intended for.
Learn more about Collection Fields.
The connections manager in a Collection's settings allows you to see where a Collection Field is connected to in your designs. To access the connection manager, open the Collection settings, scroll all the way down, and click the button labeled "view connections".
Here, you can:
Once you remove a connection from an element, the element falls back to the default content associated with that element. For example, a paragraph will show the default placeholder text for the paragraph element.
A Collection is a living, breathing database—it’s constantly growing as you add more items to your Collection. You can make changes to existing Collection items or create new ones at any time in the Designer or the Editor.
If you work with a large database of content, bulk-editing Collection items can be a lifesaver. You can filter, sort, or search your content to determine what to edit.
With a Collection open, select the pin icon in the top right corner of the list to show or hide fields in the Collection. Depending on the field type you’re sorting, you click on the column heading to sort alphabetically, numerically, by date, or by true/false values.
You can also use the “filter” button to refine the items that are visible, based on their status, published date, created date, and modified date.
Using the search bar is another quick way to find exactly what you want to edit.
Learn more about filter, sort, and search.
To edit multiple items, click the Select button in the top action bar to activate bulk editing.
Select items (SHIFT + click to select a range of items). Once you’ve selected your items, you can perform a variety of bulk actions depending on your selection and the items’ current status (e.g., you may not be able to perform all actions available if your items contain mixed statuses). The first bulk actions are:
Click the “Update items” button to choose from the following actions in the dropdown menu:
Important: Unpublishing is blocked if your site’s domains have different publish dates, or if your site was restored from a backup. You can regain access to unpublishing after you perform a full-site publish that syncs the publish dates of the different domains.
Learn more about bulk-editing Collection items.
If you want to update multiple Collection items’ data, you can selectively export just the individual Collection items you need to update:
After you’ve made your changes and have saved your CSV file, you can re-import just the updated, individual Collection items into your collection, and can overwrite old content with your new updates. Learn more about importing Collection items.
You can delete a Collection when you don’t need it anymore. This will also delete the Collection template page from your site.
To delete an entire collection, you’ll need to complete 3 steps. Let’s walk through each of them:
You’ll need to first delete all Collection items from the Collection:
After deleting all Collection items from the Collection, you’ll need to remove connections to the Collection and its Fields (e.g., you’ll be disconnecting children elements from their parent element — the Collection). You’ve got 2 different ways to do this.
If you want to keep all your Collection lists and the designs within them on any of your pages where they exist (except for that Collection’s template page which will be deleted):
If you want to remove all the designs in Collection lists on all pages:
Repeat steps 4 and 5 until all Collection lists and elements have been removed and disconnected. (You can also follow these same steps to delete any remaining linked elements in a Collection template page.)
After you’ve deleted all the Collection items from your Collection, you can delete the Collection itself:
You can delete all CMS Collections from your site to unlock Basic Hosting for that site.
To remove all CMS from your site, delete each and every Collection in your site following the 3 steps to delete a Collection above.
Additionally, if you have any Guest editors added to your site, you’ll need to remove them before you can switch to a Basic site plan.